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In daily business operations, it is inevitable to deal with documents from different departments, suppliers, partners and customers. Traditional manual document management can be a significant expense for enterprises. Searching through paper files is time-consuming, and there is always a risk of misfiling and information lost. The costs of storing and distributing paper documents can be excessive.


How DocumanLink Can Help?

DocumanLink offers a comprehensive imaging solution to strengthen your business by delivering the important information at the right time to the right person. You can master your documents in 4 simple steps: Capturing, Indexing, Retrieving and Administrating.


Capturing

Scanning & Importing
 DocumanLink can be easy plugged with any environment, platform or device. Not only hardcopies of paper documents can be captured by scanners or multifunction printers, but also supporting other types of incoming sources such as eForms, online faxes and emails.

Profile Management
 Once an incoming document is captured, DocumanLink will automatically determine and route to all appropriate parties for processing.

Indexing

Indexing is as simple as keeping track of unique document identifiers; also providing classification by the document data and word indexes extracted from the contents of documents.

Retrieving with Version Control

Users can retrieve previous versions to continue work from a selected point. This is useful for documents that change over time and require updating, as it might be necessary to go back to a previous copy. DocumanLink allows you to mark annotation on the documents layer by layer and keep the detailed audit trail version by version.

Administrating

Distributed Security Management
 An extensive access right management to manage security control based on the document type for certain users or groups. Security management down to departmental control is also supported by distributing to the responsible manager of the department, so that the superior access right of the administrator can be restricted for better security.

Reports
 A full audit trail on all operations performed on the files, such as opening a file, is automatically logged in the system. Various customized reports can be provided for analysis study, e.g. scanning reports -– reconciliation reports to provide a summary of the incoming and processed documents.

Integration & Automation
 DocumanLink supports integration with other applications. All the collected data can be exchanged among different systems and integrated with different kinds of office automation, such as sending email or fax automatically.

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