Enhancing Financial Management Solution with Process Control

In traditional manual process, there are endless forms and approval procedures for daily accounting operations. Problems encountered in manual financial work process includes:

• Repetitive work and long processing time to circulate paper forms
• Difficult to monitor the approval status of individual case
• No easy way to retrieve the online expenses and budget balance
• No audit trailing and approval history. AccLink provides a one-stop solution to solve these problems to increase the efficiency and productivity in financial management.  

How AccLink Can Help? AccLink offers a workflow solution to strengthen your business by streamlining the traditional manual approval process, budget control and account settlement by eliminating repetitive manual tasks with fewer resources used. By seamlessly integrating with FlexAccount, all account transactions can be updated simultaneously without any time delay so that the efficiency of daily accounting operations can be significantly enhanced. It also provides a full control and monitoring on process management to improve the communication and information exchange among departments within the organization.

Feature Highlights

FlexAccount Integration

AccLink is a financial workflow solution tightly integrated with FlexAccount that provides a unifying automation by connecting peoples with different systems:   

• Online voucher generation – Once the approval process is completed, voucher entries can be generated and automatically updated into FlexAccount. With intuitive e-forms, data input on voucher entries can be segregated to general users to eliminate the work load for accounting department.
• Online budget balance enquiry – Provides automated budget checking to prevent approval of requisitions, purchase orders or invoices that exceed defined budget limits. If the budget amount is exceeded, email notification can be defined to notify the corresponding parties.
• Online data retrieval – Master lists, such as suppliers, account codes and analysis codes, can be retrieved simultaneously from FlexAccount to simplify the e-form filling process and reduce the error rate in data entry. 

Workflow Management

Procurement Workflow

Procurement processes usually involve multi-level approval control.  AccLink provides an automated procurement management solution to link up people of different departments from requisition submission, budget control and account settlement to voucher generation.  Not only reducing the workload on budget enquires and voucher entries for accounting department, the efficiency on the procurement process can be significantly improved.  

Expenses Claim Workflow

Expenses Claim Workflow is an administrative process for claiming expenses on a regular basis. The applicant only needs to provide simple information of the expenses on miscellaneous affairs such as transportation, accommodation and telecommunication.  By improving the repetitive claim processing, the recurring cost for the administration can be reduced. 

Security Management

AccLink provides an extensive security management based on the process nature for certain users or groups. Security management down to department level is also supported by segregating the security control to department managers, so that the superior access right of the administrator can be restricted for better security. 

Integration & Automation

Other than FlexAccount, AccLink also supports integration with other applications. All collected data can be exchanged among different systems and integrated with different kinds of office automation, such as sending email or fax automatically. 

Other Features

• Housekeeping operations to archive the aging process data and documents to secondary storage or performance optimization.
• Provide a high degree of flexibility for future extension, which the financial management process can be easily intergrated with other business processes. The workflow solution can also be integrated with document management to master your documents on a single unified platform.
• Tightly integrated with Microsoft SharePoint Server, Office or other related products.